Business Meeting coordination made simple

// June 30th, 2008 // Collaboration, Email, Office 2.0, Tech for the masses

One of the things that has consistently annoyed me about trying to set up a mutually agreeable time for a meeting, is the amount of back and forth emails and/or calendar counter proposals that are required. OK, it may be trifling to you, but it bugs the heck out of me.

So… to the rescue comes a simple new web app called When is Good. I like this app for two simple reasons, one is it solves a problem that has annoyed be for some time, and two is does one simple job, simply and very well.

So what’s the problem? We let’s say I want to meet with Larry, Curly and Moe, and they all work in different places. I send out a meeting invitation at a time that works for me and I invite all three. Larry and Curly accept the invite, so they can make it at that time. Great! However, Moe responds that he can’t make it and sends back a counter proposal for a different time on a different day. I check my calendar and that works for me, so I accept Moe’s counter proposal and and new invite goes back out to all three for the new time. Great so far. Unfortunately, now Curly can’t make that new time, but instead of responding back, he calls and leaves me a voice mail, without letting me know when he is actually available. Arrghh! It shouldn’t be this difficult, and now, thanks to WhenIsGood. it isn’t.

Same scenario, but now using WhenIsGood. I goto the website and click on the get started button. I am presented with a simple screen that has days listed across the top, and time’s listed down. I simply click on ALL the times that are good for me, enter a name for my meeting/event, and click on the create button. I get a unique code for my event, which they ask you to write down. I then get a link that I post into an email to Larry, Curly and Moe.

Larry, Curly and Moe, individually click on the link they get and are presented with all the times I say I am available. They click on all the times that would work for them. I can optionally get an email telling when they have responded, or I can go back and check the site using my unique code.

When I go back to check, all the times I specified, where Larry, Curly and Moe have all indicated they can make it are highlighted in green. Now I know when I schedule the meeting and be assured that they all can make it.

So let’s review

  1. I create the Event on WhenIsGood and indicate my available times
  2. I check back to the website to see when a mutually agreeable time is
  3. Send out a meeting notice for one of those mutually agreeable times.

I like it when simple, good and useful all come together. Go ahead and give it a try. Organizing family dinners just got easier too.

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